Design and Facilitation of a Training Program for Colorado Communities on Integrating Water and Land Use Planning

Short Category Description

The Lincoln Institute of Land Policy (LILP) and the Sonoran Institute (SI) are seeking a contractor to assist in the design and facilitation of a training workshop for Colorado communities on integrating water and land use planning.

Company / Agency

Lincoln Institute of Land Policy & Sonoran Institute

Contact person

John Shepard

Proposal Deadline

Saturday, December 31, 2016 - 5:00pm


Summary: The Lincoln Institute of Land Policy (LILP) and the Sonoran Institute (SI) are seeking a contractor to assist in the design and facilitation of a training workshop for Colorado communities on integrating water and land use planning. Context: Colorado recently adopted its first state water plan, which identified trainings for local governments “to encourage the incorporation of best management practices in land use for water demand management, water efficiency, and water conservation” as one of its priorities. The plan sets a measurable objective that, by 2025, 75 percent of Coloradans will live in communities that have incorporated water-saving actions into land-use planning. Prompted by enacted legislation, there are a number of state agencies, led by the Colorado Water Conservation Board and Department of Local Affairs, that are committed to developing training programs for local jurisdictions, and a number of entities, including the University of Colorado and Western Resource Advocates, that are developing resources to assist communities. With LILP and SI’s proven experience in delivering direct assistance to communities throughout the inter-mountain West, and in partnership with these agencies and entities, we will design and implement a community assistance program to help Colorado communities (cities, towns, and counties) effectively integrate water and land use planning. About the Sponsoring Organizations: LILP and SI have partnered for 11 years to assist communities in the West in applying innovative approaches to the challenges associated with growth, economic development, climate, and natural resource management. This partnership has involved research, policy analysis, tool development, local capacity building, demonstration projects, and policy engagement. The Lincoln Institute of Land Policy is a private operating foundation whose mission is to be a leading center for the study of land policy and land-related tax policy throughout the world. The Sonoran Institute’s mission is to connect people and communities with the natural resources that nourish and sustain them. SI works at the nexus of commerce, community, and conservation to help people in the North American West build the communities they want to live in while preserving the values which brought them here. Designing and Facilitating the Training Program: The community assistance program will incorporate the Sonoran Institute’s proven methods for assisting communities—developed, refined, and applied to a wide range of land-use issues (most recently, through Community Builders, now an independent Colorado-based non-profit)—defined by the following hallmarks: 1. A competitive application process with specific eligibility and readiness criteria. Up to seven communities may be invited to participate. 2. Elected, appointed, and non-governmental leaders’ required participation on community leadership teams, including their water providers and land use planners. 3. A two or three-day workshop where community teams are introduced to a range of public engagement, planning, and policy tools. 4. The development of six to twelve-month follow-up action plans at the workshop for which we provide modest assistance. 5. Possible longer-term assistance for participating communities that demonstrate significant progress in implementing action plans and have the potential to realize further planning/policy outcomes. We will seek to recruit communities from the Front Range and West Slope that are likely to fall short in meeting future water demands based on their growth projections and plans, and are making a demonstrated effort to address this challenge. To foster local actions at various geographic scales, we will encourage both multi-jurisdictional applications (especially city-county) and multiple applications within watersheds or sub-basins. Scope of Work: LILP and SI seek a contractor to carry out the following activities: • Conceptualizing the training program – The program will address a range of communications, community engagement, planning, policy, and implementation tools. Contractor will be responsible for leading a discussion among LILP and SI staff to define the scope of the training program, its intended audience, and desired outcomes. The contractor also will lead a discussion among LILP and SI staff in setting the context for the program and how it will be communicated to its intended audience. • Survey of existing resources – There are a number of resources currently being developed that may provide content for the training program. Contractor will be responsible for reviewing these and determining what elements of these resources should be incorporated in the training program. LILP and SI will be responsible for identifying resources to be reviewed and providing relevant materials and information to the contractor. • Development of additional training modules around communications, community engagement, and action plan implementation – LILP and SI have already identified a need to identify and integrate resources around these topics into the training program. Contractor will assist in identifying such resources. • Development of training program agenda – A draft agenda for the training program is attached. Contractor will be responsible for revising and refining the training workshop agenda and recruiting presenters for the workshop. These include community leaders who can present on best practices and lessons learned from their experiences in integrating water and land use planning. • Selection of training materials – In consultation with LILP and SI staff, contractor will be responsible for selection of training materials, including securing permission for any copyrighted materials. LILP and SI staff will be responsible for the design and production of a workbook that will incorporate all training materials. • Recruitment of community teams – Along with LILP and SI staff, contractor will participate in the review of community applications for the training program. • Workshop facilitation – Contractor will be the primary facilitator for the workshop, responsible for leading all plenary sessions. LILP and SI staff will assist contractor as small group facilitators, note takers, and presenters. • Program evaluation – Contractor will be responsible for designing and implementing a program evaluation by all participants in the training workshop. Contractor will provide a written summary of evaluation responses. LILP and SI staff will handle: promoting the training program and application process, review and selection of participating communities, and all planning and logistics related to the training workshop. Timeline: Training program development (Feb-March), application process and community selection (Apr-June), training workshop (Sep), and program evaluation (Oct). Contract Amount: The amount to be charged to this contract shall be no more than $40,000. Cost estimates will be a factor in the selection of the contractor. Term of Contract: The term of the contract shall be from January 1, 2017, through October 31, 2017. RFP Submission Format: • Please provide a narrative of no more than five pages (use Times Roman, 12 Font) that describes individual tasks and, for each task, identifies the deliverable(s), estimate of hours and hourly rates, and itemizes any other expenses associated with these tasks. • Please include brief descriptions of up to three projects similar to this RFP that you have worked on. Include references for these projects, providing their affiliation, title, and phone and email contact information. Limit this to one page. • Forward your submission to John Shepard at jshepard@sonoraninstitute.org, no later than December 31, 2016, 5:00pm, MST. Contractor will be selected no later than January 31, 2017.


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