RFP

Summit County, Colorado Climate Action Plan Facilitation

Short Category Description

High Country Conservation Center (HC3) is seeking interested consultant teams to submit proposals for the development of a greenhouse gas emissions inventory and the facilitation of a communitywide climate action planning process. This RFP covers the Climate Action Plan facilitation only. HC3 and its partners will select one firm to complete both the GHG Inventory and the Climate Action Plan. Firms interested in providing these services must submit two proposals: one for the Inventory (see: Summit County, Colorado Greenhouse Gas Emissions Inventory RFP) and one for the Climate Action Plan. Proposals must be received by HC3 by 5:00 PM on Friday, February 2, 2018. Proposals should be submitted by email to Jess Hoover at jess@highcountryconservation.org Project Location: Summit County, Colorado Project Contact: Jess Hoover For questions, please call or email Jess Hoover at jess@highcountryconservation.org or (970) 668 – 5703 by 5:00 PM January 23, 2018.

Company / Agency

High Country Conservation Center
Summit County,

Contact person

Jess Hoover

Project Document URL

Proposal Deadline

Friday, February 2, 2018 - 5:00pm

Description

BACKGROUND INFORMATION Overview Through this Request for Proposals (RFP), the High Country Conservation Center (HC3) and its partners request proposals from qualified firms to facilitate a communitywide climate action planning process for Summit County, Colorado. Firms responding to this RFP must also submit a proposal for development of a communitywide Greenhouse Gas Emissions Inventory. Introduction HC3 is an environmental non-profit located in Summit County, Colorado. Our mission is to promote practical solutions for resource conservation in our mountain community. Current focus areas include waste reduction, energy efficiency and clean energy, water conservation, and sustainable food production. HC3 works with local government entities and community partners to implement programs. Although Summit County doesn’t have to deal with sea level rise or destructive hurricanes, we still feel the impacts of climate change. Average temperatures in Colorado have increased 2 Fahrenheit over the past 30 years, with an additional 2 warming expected by 2040. As a result, snow is melting 15 – 30 days earlier than in the past. Snowpack levels have decreased at most monitoring sites since 1955, and most projections for the state’s river basins show decreasing annual runoff and less overall water supply. A growing population across the state and in Summit County will place increased pressure on water supply and could create conflict between water-intensive industries like winter recreation and agriculture and municipal use. With additional impacts to public health, forest health, wildlife, and wild fire, climate change is a serious concern in Colorado. Despite this grim reality, 2017 was a big year for action in our nation, our state, and in our community. While the current US administration is unraveling federal climate action and has announced its intention to withdraw from the United Nations Paris Agreement, 15 states, including Colorado, have joined the US Climate Alliance and pledged to uphold the goals of the Agreement. Nearly 400 mayors representing 68 million Americans have also committed to upholding the Paris Agreement, including the mayors of Breckenridge and Frisco. Several Colorado cities have made renewable energy goals, again including the Town of Breckenridge. And the business community is taking part, too. In 2017, Vail Resorts – one of the largest employers in our area – announced its Zero Impact initiative, a part of which is to achieve zero net emissions by the year 2030. It is also a member of the RE100 group of businesses committed to transitioning to 100 percent renewable power. This momentum is further supported by local participation in the Compact of Colorado Communities. Founded by the mayor of Aspen to bring Colorado cities and counties together in taking climate action, the Compact has been adopted by 25 local governments, including Breckenridge, Frisco, and Summit County. In order to fulfill the requirements of participation, these entities have joined with HC3 and other local stakeholders to develop a Climate Action Plan for our community in 2018. We have already initiated development of a Global Protocol for Communities-compliant Greenhouse Gas Emissions Inventory (reporting at the BASIC level) and are now seeking a qualified consultant to facilitate the climate action planning process for the Summit County community. Project Purpose and Goals HC3 is seeking a consultant to work with HC3, county and municipal staff, as well as community stakeholders to develop a comprehensive Climate Action Plan (Plan) for the geographic area of Summit County, Colorado. The plan will provide a data-driven, practical roadmap for Summit County organizations, businesses, and citizens to take meaningful action on climate change by: • Setting greenhouse gas emissions reduction goals; • Defining the community’s climate impacts, and the challenges and opportunities it faces in meeting climate and greenhouse gas reduction goals; • Serving as a framework for future community planning; • Establishing strategies, implementation plans, and metrics for measuring progress, minimizing greenhouse gas emissions, and engaging local citizens, businesses and organizations with climate action. SCOPE OF WORK Summit County’s Climate Action Plan will be developed with the input of a community stakeholder group. The consultant will help HC3 facilitate six stakeholder meetings during 2018 and will also provide relevant data and information to help guide the stakeholders through informed decision-making processes. The consultant will also help the Steering Committee (comprised of representatives of HC3, Town of Breckenridge, Town of Frisco, and Summit County Government), coordinate and execute several Focus Group meetings. Working with the Steering Committee, the consultant will also help facilitate community outreach. Summit County’s Climate Action Plan should follow guidelines set forth in the Compact of Colorado Communities, as the Towns of Breckenridge and Frisco as well as Summit County Government are participating members. HC3 requests that the Consultant provide a timeline for plan completion, although we anticipate that work will begin in Spring of 2018 and expect the process to be completed by the end of 2018 or early 2019. The following generally describes the scope of work to be led by the project consultant in coordination with HC3: Task 1: Working with HC3 and its partners, develop a Climate Action Plan for Summit County, Colorado Responses to the RFP should include a proposed process for development of the CAP, which may include: • Co-facilitate six meetings with an approximately 30-person stakeholder group. Along with project Steering Committee (HC3, TOB, TOF, SCG), this group will provide input for the plan’s essential elements. • Help CAP partners set GHG emissions reduction goals for Summit County. Present goal frameworks, describe the benefits of different types of goals, identify goals other communities have set, discuss (long-term) aspirational and (shorter-term) realistic goals. Integrate existing goals from the Summit County Energy Action Plan, SustainableBreck plan, and other relevant planning documents. • Identify key sector areas for emissions reduction. Work with Steering Committee to analyze results of the GHG Inventory, and discuss capacity for change in each sector area with key stakeholders. • Determine opportunities for local climate adaptation and increased community resiliency. • Develop an organized and prioritized set of short-, medium-, and long-term actions for emissions reduction (and possibly climate adaptation), including: (1) Identify alignment and potential conflicts of the CAP actions with existing policies/master plans; (2) Analyze measures for emissions reductions, impact, cost, co-benefits, etc., and present this analysis to the group with recommendations for final list to include in plan; (3) Produce future emissions reduction scenarios based on chosen actions; (4) Develop and use methodology to assist community decision makers in measuring each proposed implementation action’s costs and benefits to the community; (5) Identify projects, programs, and policies that are ready for rapid implementation; (6) Develop Timeline for actions with measurable indicators; (7) Identify who will be responsible for each measure, and (8) Identify challenges and opportunities in meeting GHG reduction goals. Task 2: Coordinate Community Outreach as Plan is Developed Responses to the RFP should include a proposed process to get broad buy-in for the CAP, including: • With Steering Committee, develop a Community Workshop toolkit including tools to solicit and record public input (i.e., online surveys, public forums, open houses, etc). • Propose methods to develop support for the plan, such as helping to facilitate community open houses & focus groups (2 open houses / 3-5 focus group sessions). Examples of focus groups include local politicians, business, education, land-use/forestry, transportation, builders/property managers, etc. Responsibility for open house and focus group facilitation could be shared between the consultant and HC3 to achieve desired engagement goals. Task 3: Develop a Monitoring, Evaluation, and Reporting Plan • Develop a system for monitoring and evaluating progress utilizing readily available tools. • Develop standard procedures – including utilizing websites – for communicating emissions and strategies. • Develop a template for an annual or biennial report that can be easily communicated through a variety of media. Task 4: Plan Publication • Write the Climate Action Plan and supporting documents with help from HC3. • Work closely with HC3’s designer to create an attractive and accessible published report. Task 5: Complete a Resource Analysis • Provide an estimate of the labor and financial resources required by municipal governments for implementing, monitoring, and evaluating plan programs and projects. • Help develop a capacity-building plan for local government organizations. Project Timeline January 12, 2018 - Request for Proposals distribution January 23, 2018 - Deadline for submission of questions January 26, 2018 - Distribution of answers to RFP questions February 2, 2018 - Request for Proposals due date (by 5:00 p.m.) February 9, 2018 - Announcement of Proposal selection March 2018 - Estimated project start date PROPOSAL SUBMITTAL REQUIREMENTS Proposals should be submitted via email. Proposals should be no more than five (5) pages of text (not inclusive of team member résumés and references). All proposals must include the following information: 1. Work Plan Provide an explanation of how you will complete the tasks outlined in the Scope of Work. Firms are encouraged to propose and recommend tasks that are not included in the described scope of work above, but will help to achieve the goals of this RFP. 2. Statement of Qualifications Provide information on prior experience facilitating Climate Action Plans for other communities. 3. Proposed Project Team Members Describe each team member’s experience and education; individual résumés are sufficient. Please include rate schedules as well. 4. Recommended Project Timeline Detail by each task listed in the Scope of Work. Planning should begin in Spring 2018 and conclude in late 2018 or early 2019. 5. Cost Proposal Cost should be broken out by each task listed in the Scope of Work and should indicate the hours and billing rate for each consultant team member. 6. References Include a list of three current references, with at least one being a State or Local Government client. Provide name, address, telephone number and email for a contact person for the organization, along with a brief description of the work completed, including the project dates and project description. 7. Insurance Provide a summary of the firm’s insurance coverage, including liability insurance and workers’ compensation. 8. Third Parties If the firm utilizes a third party for completing RFP requirements, list what portion of the RFP will be completed by the third party and the name, if known, of the party. All proposals shall include all the information requested in this RFP and any additional data that the respondent deems pertinent to the understanding and evaluating of the proposal. The respondent should not withhold any information from the written response in anticipation of presenting the information orally, since oral presentations may not be solicited. Exceptions or deviations to this RFP must not be added to the RFP pages, but must be on company letterhead and accompany the proposal response. Should HC3 omit anything from this RFP that is necessary to a clear understanding of the work, or should it appear that various instructions are in conflict, the respondent shall secure written instructions from HC3. Questions All questions should be directed to Jess Hoover at Jess@highcountryconservation.org or (970) 668 – 5703 by 5:00 PM on January 23, 2018. If it becomes necessary to revise any part of this RFP, or if additional data is necessary to enable respondents to effectively interpret this request, an addendum will be issued via email. It is the responsibility of the respondent to ensure that they have received all addendums prior to submitting any proposal. Deadline for Proposals To be considered, proposals must be submitted by 5:00 PM February 2, 2018. Proposals must be submitted via email to Jess Hoover at Jess@highcountryconservation.org. SELECTION PROCESS All proposals will be evaluated based on a variety of factors, including the quality of the overall approach, quality of previous work, cost, and references. The objective is to select the firm whose proposal is determined to be in the best interest of HC3 and its partners. HC3 may request supplemental information or clarification until a final selection is made. HC3 reserves the right to reject any or all proposals received as a result of this request, or accept what is, in its judgement, the proposal which is in HC3’s best interest. HC3 reserves the right to waive any formalities, informalities, irregularities, technical defects, or clerical errors in any proposal, as the interest of HC3 may require. At the discretion of HC3, firms submitting proposals may be requested to make presentations as part of the evaluation process. HC3 will not reimburse the respondents to this RFP for any costs associated with the preparation and submission of said proposals or in the preparation for and attendance at a presentation. GENERAL REQUIREMENTS, TERMS, AND CONDITIONS All proposals must be submitted in accordance with all terms, conditions, specifications, and stipulations contained herein. Respondents shall carefully read and be familiar with all terms, conditions, specifications, and stipulations contained in this RFP, which shall become part of the final contract.

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